00Live
Scotty.com.au
The front door to the practice.
- A meeting request now starts the onboarding workflow in Next-Task.ai automatically.
- Carries the house Insights published from Share-Advice.ai.
AI software for Australian advice practicesBuilt inside a working practice
For principals, licensees, operations & compliance leaders
AI infrastructure for advice practices under pressure.
Turn the advice file from a bottleneck into a managed workflow. Eight connected tools, built inside a working Australian practice, that cut advice-production time, lift capacity and strengthen compliance evidence, with a human approving every output.
Why this matters now
The economics of advice are under strain.
28k → 15.5k
Australian financial advisers have almost halved since 2019, from ~28,000 to under 15,500.
1 in 10
Only about one in ten Australians now receive professional financial advice.
+67%
Median ongoing advice fees are up about 67% over five years. Adviser Ratings attributes it to a mix of inflation, higher practice costs, adviser supply constraints, and the growing time to meet compliance and documentation obligations.
Fewer advisers, unmet demand, and a rising cost to serve each client. Practices can’t hire their way out; they need capacity, process leverage and compliance-safe automation. That is the gap this suite is built to close.
Sources:Adviser Ratings, 2025 Landscape ·Rainmaker.
The management case
Four reasons it stacks up for management.
Capacity
More advice with the team you have
Advisers and support staff spend less time on manual document work (fact finds, drafting, file notes, forms) and more on clients and judgement.
Consistency
Repeatable files, less key-person risk
The same workflow runs on every matter, so files vary far less between staff and the house view is applied the same way each time.
Compliance
Evidence built in, not bolted on
Every AI output is human-approved, with audit trails, PII controls and clearer file evidence. Compliance becomes a by-product of the workflow, not a clean-up job.
Economics
Scale without simply adding headcount
More clients served per adviser and per support hour, changing the unit economics of advice, not just the workload.
The advice workflow
One workflow, end to end.
Eight tools mapped to the six stages of an advice file, each strong on its own, stronger connected, with Client-Base.ai holding the whole file.
01
Client intake
Capture the enquiry, the risk profile on the licensee’s own questionnaire, and the full fact find, before the first meeting.
02
Research & house view
A current, evidence-linked house view across shares, ETFs, funds, SMAs, LICs and hybrids feeds every file.
03
Advice preparation
Email the request, get back a compliant Statement of Advice, checked figure by figure and ready for adviser review.
04
Compliance record
A spoken meeting becomes an audit-ready file note, checked against ASIC, the Corps Act, APRA and the licensee manual.
05
CRM / client file
The hub: a household CRM with nightly portfolio valuations that everything feeds into and out of.
06
Implementation & follow-up
Workflows routed to the right people; provider forms pre-filled and sent for e-signing.
One suite
Each tool stands alone. Together they run the whole file.
A client comes through the front door. By the time you sit down with them the work has started, and it keeps moving, tool to tool, with Client-Base.ai holding the whole file.
Front door
scotty.com.au
Establishes credibility; the client requests a meeting.
Intake · 1
Risk-Profile.online
Begin the engagement on the licensee’s own risk questionnaire. No financial detail required yet.
Intake · 2
Fact-Find.online
Collect the full picture by chat or wizard, with magic import, before or during the meeting.
Intake · 3
File-Note.ai
Verbal note → transcribe → AI sort → compliance filter (ASIC · Corps Act · APRA · Shaw) → flag & clarify.
The hub
Client-Base.ai
CRM + portfolio monitoring. Everything feeds in and out, and Share-Advice.ai feeds in its house view on 700+ securities.
Advice
Advice-Writer.ai
Email the request; up to 20 AI agents return a compliant SoA, checked figure by figure (PII stripped).
Execution
Next-Task.ai + Pre-Fill.ai
Onboarding tasks are delegated; forms are pre-filled and sent to the client to e-sign.
The tools today
Every tool runs on its own site. Open any of them.
What each tool does now, and what has shipped recently. Each link opens the live product.
01Live
Risk-Profile.online
Your licensee's risk questionnaire, online.
- New direction: mirrors the licensee's official Risk Profile Questionnaire question for question, instead of a proprietary instrument.
- Now on a white-label domain, so clients never see a practice-specific address.
- Completed profiles feed straight into the client's record in Client-Base.ai.
02Live
Fact-Find.online
A fact find clients actually finish.
- Conversational chat fact find is live alongside the step-by-step wizard.
- Magic import pre-fills the form from documents the client uploads.
- The PDF now follows the licensee's Xplan fact-find template, client by client in columns.
- Now on a white-label domain, feeding Client-Base.ai on submission.
03Live
File-Note.ai
Audit-ready file notes, straight from the meeting.
- Findings are resolved inline: answer, AI re-check and sign-off in one place, with one-tap fixes for what is still missing.
- Checks are scoped to the meeting type, from first meeting to annual review.
- A critical finding can only be overridden with a signed rationale, printed in the audit trail.
- Preview the PDF before anything is emailed.
04Live
Share-Advice.ai
Institutional-grade investment research, automated.
- Coverage extended to SMAs, managed funds and LICs, alongside shares, ETFs and hybrids.
- Research emailed in is ingested automatically every two hours.
- A nightly quality sweep keeps every call definitive, catalysts current and each record independently re-reviewed.
- Its Basis of Advice now feeds Advice-Writer.ai share recommendations directly.
05Live
Advice-Writer.ai
An industry-leading SoA in as little as an hour.
- New templated lane: works from your mail-merged SoA and cuts it to scope, instead of composing from scratch.
- Delivery gates hold any document where a balance, fee or holding doesn't match the request.
- Share recommendations carry the house Basis of Advice from Share-Advice.ai; product detail comes from a current PDS library.
- Client files are purged 30 days after delivery, with the audit trail kept.
06In pilot
Client-Base.ai
The advice CRM built around compliance.
- Household model: one record per household with a per-member financial position.
- Activity timeline per client, plus a practice-wide activity feed.
- Nightly valuation jobs, with review tasks raised automatically in Next-Task.ai.
- Call and Schedule actions create routed tasks in Next-Task.ai.
07Live
Next-Task.ai
Turn your process into routed tasks.
- Twelve practice workflow templates, from onboarding to complaints, ready to adapt.
- Meeting requests from the practice website start onboarding automatically.
- Reviews falling due in Client-Base.ai raise their own tasks.
08In pilot
Pre-Fill.ai
Find, fill and send forms for signing, automatically.
- Plain-English request through to a prepared signing envelope, end to end.
- Pre-fills text, tick-box, dropdown and beneficiary fields.
- No client data ever goes into a web search, enforced on the server.
- Final step before production: live e-signature provider keys.
Status as at September 2026
Proof
What each tool actually produces.
Advice-Writer.ai
A drafted, compliant Statement of Advice, reconciled to the request, in as little as an hour.
File-Note.ai
An audit-ready file note with compliance gaps flagged and resolved.
Risk-Profile.online
The licensee’s risk questionnaire, scored like the paper form, returned as a facsimile of the completed form.
From bottleneckto managed workflow
Advice production
Days of paraplanning per SoA
A reviewable SoA draft in ~1 hour
File consistency
Varies with whoever did it
One repeatable workflow, every time
Compliance evidence
Reconstructed at review time
Audit trail captured as you work
Admin load
Manual forms, chasing signatures
Pre-filled, routed and e-signed
Capacity
Capped by headcount
More clients per adviser
The pilot
Start with one workflow. Measure the result.
No big-bang rollout. Pick the workflow with the most drag (usually advice preparation or file notes), run it for a defined period, and measure four things.
Time saved
Hours per file, before vs after.
Compliance quality
Fewer gaps and cleaner evidence at review.
Staff adoption
Whether the team actually uses it.
Client experience
A faster, smoother onboarding.
Compliance & security
Built compliance-first, with a human in the loop.
Human-approved
Every AI output is reviewed and signed off by an adviser before it is used or sent to a client.
Audit trails
Each file carries a record of what was produced, checked, changed and approved.
PII controls
Personal information is stripped before any external lookup; access is role-based and encrypted.
Australian-first
Built around Australian advice obligations: the dates, documents and evidence you are judged on.
Australian data & obligations
Data residency
Client records are stored and hosted in Australia (Microsoft Azure, Sydney, Australia East), encrypted in transit and at rest.
Privacy Act & APPs
Designed around the Privacy Act 1988 and the Australian Privacy Principles for collecting, handling and disclosing personal and sensitive financial information.
Advice record-keeping
Audit trails and retention controls aligned to the seven-year advice record-keeping obligation under the Corporations Act.
AI processing
AI steps run on established enterprise providers under terms that prohibit training on your data; where processing occurs outside Australia the data sent is minimised and personal identifiers stripped where the workflow allows.
Hosting and encryption details reflect the suite’s current build; this is not legal advice, so confirm specifics with your licensee and privacy obligations.
Questions management asks
Is our client data safe?
Client records are stored in Australia (Microsoft Azure, Sydney), with role-based access and field-level encryption. PII is stripped before any external or web step, and your data isn’t used to train AI models.
Where is our data stored? Does it leave Australia?
Your client records are hosted and stored in Australia (Azure, Sydney). AI processing runs under enterprise terms that prohibit training on your data; where any processing occurs outside Australia, the data sent is minimised and personal identifiers stripped where the workflow allows.
Does AI replace adviser judgement?
No. Every output is a draft for a human to review, edit and approve. The adviser stays in the reviewer’s seat on advice, file notes and anything sent to a client.
How does compliance approval work?
Outputs are checked against the rules (ASIC, the Corps Act, APRA and your licensee manual), gaps are flagged for the adviser to resolve, and the sign-off is recorded in the audit trail.
Can we adopt the tools one at a time?
Yes. Each tool earns its place on its own. Start with one workflow, prove it, then connect the next. Client-Base.ai ties them together as you go.
How does it fit our current process?
The tools map to the stages you already run (intake, advice, compliance, CRM, implementation), so you’re formalising your process, not replacing it.
What does a pilot look like?
One workflow, a defined period, and clear measures: time saved, compliance quality, staff adoption and client experience. Then you decide.
Why trust it
Built inside a working Australian practice.
Juggler wasn’t designed in a software lab. It’s the operating layer Scott Ayres built to run his own Australian advice practice, which is exactly why it understands the operational pain management actually carries: the compliance load, the document grind, the capacity ceiling.
Powered by AI, but disciplined by human review and Australian compliance practice. The tools are in daily use, not on a roadmap.
Next step
Map your advice process with us.
A 30-minute working session: we walk your current advice file end to end, find where the time and risk sit, and show where the workflow would take the load off.
Or email scotty@scotty.com.au directly.